Bridging Online Divides: A Guide to Comment Moderation, Internet Etiquette, and Increased Civility

As a news fiend, a data enthusiast, and amateur philosopher, I spend my days pondering the future of the media industry and developing best practices to make the internet a better/safer/more inclusive place.

It’s an interesting time to say the least.

We’ve bounced back to regular norms in almost every way post Covid era but there’s one area that continues to grow for connectivity: the comment section.

  • Will Trump win the next election? 
  • Will Caitlin Clark’s surgance in the WNBA turn a new leaf for the sport?
  • Was Jeremey from Love is Blind engaged while filming for the show?

We can share our hopes, our fears, our thoughts, our opinions, with everyone, everywhere, within seconds. In these times of economic uncertainty, and political animosity, comment sections have been transformed into a veritable battleground that my team and I wade into daily.

And publishers are stuck in the middle. As they strive to provide a space for their readers to engage, and exchange ideas, they are faced with increasingly divisive rhetoric, calls for free speech competing with increasing attempts to legislate online accountability.

I have spent over 15 years wading into the comments, keeping the pulse on how users react when news breaks, and the last few years have seen an unparalleled rise in incivility. When I meet with our clients to address this challenge, we look at what we can solve with our technology and the latest features, and quite often we’ll talk about how they want users to behave, without actually spelling it out. In the coming weeks I’ll dive deeper into what publishers can do, but ultimately comment sections are there for the users, and I firmly believe that is where change needs to start. Publishers write the rules of engagement, moderators enforce them, but only users can actually create a community. 

My years of watching communities grow, and fight, and celebrate has given me perspective on what does and does not work when it comes to responding to others online, guiding principles for how to model constructive criticism and civility. 

With a small dose of mindfulness and compassion, you can help make comment sections what they are meant to be, and what the majority of readers want them to bea place where people of all stripes and colors can engage in an open, and civilized exchange of ideas.

  1. Pause Before You Post:
    It’s easy to get caught up in the heat of the moment and fire off a hastily composed response. Take a moment to consider the tone and content of your comment. Imagine you were using your real name. Ask yourself: Is it constructive? Is it respectful? Will it contribute positively to the conversation? If the answer to any of these questions is no, then maybe it’s best left unsaid.
  2. Keep It Civil:
    Remember that behind every username is a real person with thoughts, feelings, and experiences. Avoid personal attacks, insults, and derogatory language. We all have an uncle or grandparent who might not share our views on housing affordability, or who will win the Superbowl, and yet, we manage to converse without calling them names. Disagreement is natural, but how you choose to express it is often the difference between “content enabled” and “content deactivated.” Fun fact: moderators are trained to work against bias and will not remove comments simply because they don’t like what you said – over 95% of comments that are removed for personal attacks could be approved if they were edited to follow this rule. It’s not what you say, it’s how you say it
  3. Stick To The Topic:
    Stay on topic and relevant to the discussion at hand. While everything can be connected through enough tangents, comments should remain relevant to the primary thrust of the page.  Off-topic remarks can derail conversations and lead to confusion and frustration for other participants. Fun fact #2: Comments about moderation are almost always off-topic
  4. Fact-Check Before You Share:
    Publishers are increasingly cracking down on mis/disinformation that can spread like wildfire in commenting sections. Misleading or false information can stoke the flames, and contribute to confusion and misunderstandings. Take the time to fact-check your sources and provide evidence to support your claims beyond the original source. You can check out Google’s fact checking tools and tips here.
  5. Fight Fair:
    If someone offers constructive criticism or differing viewpoints, repeat step 1. Before responding, try to understand where they might be coming from, to approach it with an open mind. Engage in thoughtful discussion and be willing to reconsider your own perspectives. Remember, it’s okay to agree to disagree respectfully. And admitting you are wrong can go a long way to bridging divides.
  6. Don’t Feed the Trolls, Report Them:
    When you (inevitably) encounter users who do not play by these principles, it can be tempting to jump in and point out their missteps, tell them how wrong they are, or correct their misinformation. However, the most productive thing you can do is to not further escalate the conflict, but use flagging or reporting tools available on-site to let moderators know so they can take action. But be careful! Reporting content that doesn’t violate guidelines may land you in the hot seat.

Navigating online comment sections can be a daunting task, but with a commitment to civility, respect, and thoughtful engagement, you can help create a more positive and constructive digital environment. Remember, behind every screen is a human being deserving of empathy and understanding. So the next time you venture into the wild west of online commentary, do so with kindness and integrity.

Mission, Culture and Values: My first six months as a Viafourian!

Mission, Culture and Values: My first six months as a Viafourian!

Six months ago, I accepted a new position as Enterprise Customer Success Manager at Viafoura. Joining a fast-moving team responsible for ensuring our customers’ success and moving the market forward (no small feat!). As I’m starting to really fall into my stride, I’d like to take a pause to reflect on the incredible first leg of my journey here, and why I’m so excited for what lies ahead!

On a Mission to Move The Industry Forward

At its core, Viafoura’s mission is to empower brands to activate their digital audiences. In practice, the vision is so much greater- empowering digital publishers brings more power to build a sustainable future for the news and media industry. That focus and ethos lives strong in our culture and it’s seen with every customer interaction we have.

My first EBR was three months in with one of our larger customers, and it was also the first time that the mission really clicked for me. I had done countless EBRs, but here are some things that stood out to me:

  • Execs from different functions: We had 6 different functions represented in the room spanning from individual contributors to top level execs, this meeting mattered!
  • 3 hours long: Sounds like a lot, but it actually flew by! It was also a lesson in the trust we’ve built up as trusted advisors and partners to dedicate this much time from both sides to our partnership alignment.
  • No shortage of takeaways: We left the meeting with 9 additional items for the success plan with 3 key impact projects for the year. It was the first “aha” for me that our work really matters.

Working Alongside The Best of the Best

There’s a lot to love about Viafoura. That said, our incredible team and access to senior leadership is easily the biggest motivator for me to show up as my best self every day. There are 3 key folks I want to highlight that made my first half year something very special:

  • CEO Mark Zohar: I was able to sit down with Mark multiple times to dive deeper into Viafoura’s vision, oftentimes extending the call feeling very inspired. Whether he’s helping align strategically, or grabbing dinner with the team after a long day, Mark is always accessible, and can always be counted on to break the stress of working in a fast-paced environment with a funny meme, GIF or joke.
  • My Team: My goodness, what a mighty team we have. Within my first week at Viafoura I had met the whole team and they each took the time to train me on specific topics, making this one of the most hands-on onboardings I’ve had. Above all, I’m inspired by our team’s dedication to always help each other level up.
  • My Customers: What makes our customers stand out is how driven and innovative they are. One of my customers had 12 AI pilot projects in Q4 of last year, and they’re working on launching these initiatives to a wider audience in 2024. 🔥

Drinking From the Fire Hose

Coming from an industry that hadn’t seen any major shifts in the last 15 to 20 years, I learned pretty quickly that publishing is an incredibly dynamic industry that is constantly undergoing change. Whether it’s Google announcing SEO optimization and prioritization changes, publishers shifting from traffic to engagement quality, or building subscription models that can resonate with audiences, this industry is fast moving.

I have never seen an organization be so agile and prioritize initiatives that will have a major impact for our customers and our company. I can only explain the energy across all teams during this time as electric and aligned. It’s an exciting time in the industry, but one thing is for sure: we’re ahead of the curve & we’re ready for this!

Between being serenaded by the whole company on my first day, having my first team dinner at the best Jamaican restaurant in the city, and going to a pirate themed improv show on the lakeshore (yes you read that correctly), it’s safe to say that my first impression of working at Viafoura blew any and all expectations that I had.

2024 is going to be a big year for our customers, but it’s going to be a record-breaking year for Viafoura and I can’t wait for what’s to come!

Money.it Elevates Digital Engagement with Launch of Viafoura Partnership, in Under 2 Weeks!

We are thrilled to announce the successful go-live of Money.it, the foremost all-digital publisher for Italian-speaking audiences, in collaboration with Viafoura! This strategic partnership, spearheaded by Dimitri Stagnitto, the Founder of Money.it, is set to redefine the digital landscape in business, trading, and personal finance topics.

Money.it faced the challenge of expanding registrations, creating a vibrant community, and driving subscriptions, especially for the subscription-based section of its site. The answer to these challenges lies in the comprehensive Viafoura suite, carefully chosen to align with Money.it’s strategic business goals and operational needs.

“We are very happy to have entered into a partnership with Viafoura, which we believe is strategic for the future development of Money.it as a digital product and financial newspaper.”

Dimitri StagnittoFounder of Money.it

From Concept to Launch in Less Than 2 Weeks: The onboarding and implementation process with Viafoura were seamlessly executed in less than two weeks. The speed of implementation highlights Viafoura’s commitment to delivering efficient solutions. Dimitri Stagnitto adds, “The Viafoura team was very proactive and helpful in giving us the support we needed.”

Money.it anticipates tangible outcomes from this collaboration, including increased subscribers, enhanced user interactions, and the development of a solid base of engaged readers. The goal is to create a dynamic and interactive space where users actively participate in daily discussions and insights, potentially leading to subscriptions to Money.it Premium.

We look forward to a buzzing partnership ahead!

How The Toronto Star Is Driving Engagement and Value for Its App Users By Partnering with Viafoura

In the ever-evolving landscape of digital media, one thing remains constant: the need for engaging and interactive user experiences. The Toronto Star, one of Canada’s leading publishers, reaching over 6 million readers weekly, doubled-down on audience engagement by expanding services with the integration of Viafoura’s newly rebuilt Mobile SDK.

We sat down with Milind Sabarad, Product Manager at The Toronto Star, to gain insights into the implementation process, the rationale behind the decision, and the impact it has had on the Toronto Star’s  in-app experience.

“Enabling our readers to comment on content was pivotal for us. We aimed to enhance user engagement and create a more interactive experience, extending it seamlessly onto our Mobile App. Working closely with Viafoura's technical team, we navigated challenges together, ensuring a smooth implementation process. Despite some bug fixes, the remarkable round-the-clock support and swift resolution from the Viafoura team made this journey a success. Our team was thrilled to be the first publisher to market with this cutting-edge app technology.”

Milind SabaradProduct Manager at The Toronto Star

But why now? Commenting functionality, a feature that initially rolled out on Toronto Star’s website, fostered engaging, interactive experiences around their content, leading to steady growth in new registrations and increased time spent on their platforms. Extending this experience to their app audience, consisting of some of their most dedicated readers, was the natural next step.

Since the implementation of Viafoura’s Mobile SDK, Toronto Star has witnessed significant results.

“Being the first to market with Viafoura's new SDK was a thrilling achievement for our team," said Milind. "In just a month, we've observed substantial growth in comments generated and session length. Moreover, we've successfully extended the experience of our AMA live events onto the app, ensuring our entire audience can participate and interact with our newsroom seamlessly.”

Viafoura’s Mobile SDK offers a robust suite of engagement tools designed to elevate user experiences within mobile apps. Its key features include:

  1. Real-Time Comments: Enable users to engage in interactive conversations, synchronizing seamlessly across web and apps. 
  2. Quick and Easy Implementation: The SDK ensures rapid integration within iOS and Android apps, utilizing existing authentication systems for a seamless user experience. 
  3. In-App Notifications: Customizable news feed notifications enhance in-app personalization, fostering re-engagement with the community. 
  4. Full Customization: Maintain a consistent brand experience by customizing colors, fonts, and font sizes within the engagement suite tools.
  5. On-Device Moderation: Enable staff to moderate conversations directly within the app using their existing staff-level accounts.
  6. Fully Integrated Ad Monetization: Effortlessly integrate high-engagement ad positions within engagement tools, allowing immediate monetization without ad blockers.

Mobile apps hold unparalleled power in user conversion rates, with a 2-4x higher conversion rate than mobile web. Users spend a staggering 88% of their time on mobile apps, making it imperative for publications to invest in this platform. 

Dan Seaman, Vice President of Product at Viafoura, comments on the new rollout: “With the growing importance of user registrations and reader revenue in publishing, the role of on-site community engagement is more critical than ever. And with apps where the most loyal and engaged users are, publishers need to provide them with the best possible user experience. That’s why we have rebuilt our mobile SDK from the ground up to make it fast and easy for our customers to implement Viafoura’s powerful set of audience engagement tools within their iOS and Android apps.”.

Toronto Star’s Mobile SDK, powered by Viafoura, is the first in an exciting chapter in community engagement and leading strategic avenues with community at the center. As we move forward, Viafoura remains committed to revolutionizing the digital media landscape, one immersive experience at a time.

*Note: The statistics mentioned in the blog post are based on general industry trends and may not reflect specific data related to Toronto Star or Viafoura.

Amplifying Voices: Australian Community Media’s Bold Move to Fuse Online UGC with Print

We’re thrilled to share some exciting news that’s sure to inspire your own engagement strategies. Australian Community Media (ACM),  a Viafoura customer, has launched an innovative new approach to recirculation that’s sparking conversations and delivering early results.

ACM, Australia’s largest independent publishing company, reaches 4.3 million Aussies monthly across 100 brands, and has always had a finger on the pulse of their communities. With a commitment to strong connections, trusted content, and insightful marketing solutions, ACM is always looking to engage audiences in new, innovative ways.

Coming off a recent Customer Corner session exclusively for Viafoura customers, ACM took inspiration from the cross-functional comment recirculation approach led by Philippa Law in the the Telegraph Conversations Newsletter. Eager to approach a similar ethos, ACM has started to integrate User Generated Content (UGC) from their web platforms into their print publications. The aim? To bridge the gap between traditional print and the vibrant digital sphere, adding value to digital subscription proposals and ultimately creating a new experience for conversion.

“We want to show them the quality of the discussion online, that is moderated and ensures they can engage with other subscribers and have their voices heard.” says Emily Sweet, Acting Managing Editor.

ACM’s senior newsroom leaders are taking an active approach in the community by engaging in topical stories and igniting dialogues by pinning comments and shining a spotlight on editor’s picks. The encouragement to engage is welcome by the trust in civility across the site with Viafoura’s full services content moderation suite aimed to build trust in both the community and editors to engage safely.

To ensure success, ACM has outlined the following strategic goals:

  • Engage more readers to actively participate in discussions that hit home. By showcasing comments in print  centered around topical discussions, print readers get a glimpse into the vibrant conversations online, enticing them to dive into the digital realm.
  • Increase subscriptions by adding additional value points at every point in the reader funnel.
  • Drive news stories and the voice of the community forward.  Readers get a front-row seat to the thoughts of fellow subscribers, embracing a holistic view of pressing issues.

Early results have been promising – the spotlight on UGC in print stirred up even more engagement online, with readers spending more time soaking in the discussions. ACM is keeping a close eye on this trend, and we’re excited to see the impact unfold over the upcoming weeks.

“Cross-promoting our website commentary in print helps show already engaged readers that we are building a safe, online community that they can be part of.” – Emily Sweet.

As proud partners of ACM’s UGC journey, we’re looking forward to keeping you updated on more success stories and inspire you to take your engagement strategies to the next level!

Advancing Accessibility: Viafoura Leading the Way with Inclusive Design

Viafoura is deeply committed to ensuring our products are accessible to all users. Our dedication to creating universally usable experiences is core to our approach to product development. This commitment to ensuring quality experiences for all users, makes accessibility a priority from the very beginning of our design process.

Introducing Our Accessibility Expert: Farhan Jiwani!

Central to our accessibility efforts is Farhan Jiwani, a Senior Front End Engineer, and accessibility subject matter expert at Viafoura. With over a decade of experience in accessibility, Farhan’s passion began when one of his former clients, a Bank, made accessibility a priority years ago. This experience spurred his desire to make communication universally accessible.

“I started off my dev career because I wanted to write really cool code, now I stay because I want to build a world that is as accessible as possible & reaches as many people as possible,” says Farhan.

Our approach to accessibility begins at the first stage of the design process. Farhan works closely with our design team to integrate accessibility considerations into our products. By introducing these considerations early on, we keep accessibility at the forefront throughout the product development cycle.

When asked what gives him satisfaction at work, Farhan responded: “Making the world better, just by making Viafoura better”.

Prioritizing Accessibility as a Key Objective

For us, accessibility is not an add-on, it’s a strategic goal. By including accessibility in our core OKRs (Objectives and Key Results), we keep it central to our product development process, which helps to keep our tools compliant with WCAG 2.1 AA standards as well a regional legislative requirements such as the AODA (Accessibility for Ontarians with Disabilities Act).

Recognizing Achievement: Viafoura Accessibility Audit

Recently, we partnered with the wonderful team at Fable Tech Labs to conduct our annual accessibility audit. The results were remarkable! The audit involved testing our platform with 20 diverse accessibility users, including those who rely on screen readers, screen magnification, and alternative navigation methods. 100% of these users scored Viafoura’s tools as Easy to Use and Satisfies Accessibility Guidelines.

Key areas of the audit, such as Conversation Flow, Profile Login Flow, and Engagement Starter, were rigorously tested and passed without any significant issues. Testers appreciated the clear heading structure, high contrast notification bell, and well-spaced fonts that increased readability for low vision users.

One tester noted, ““The heading structure was very straightforward and easy to navigate. Each of the headings took me directly to the sections I was looking for, and the elements under the comment section were easy to learn how to interact with.” a testament to our focus on accessible design.

Looking Forward with Viafoura Accessibility

Our aim is to keep pushing the boundaries of disability-inclusive design and elevate the standards for accessibility. Our next objective is to restructure coding conventions to meet the highest accessibility standards, enhancing the developer experience and allowing for quicker updates and improvements.

With Farhan’s expertise and the commitment of our entire team, we strive to keep setting new benchmarks in inclusive product design.

Why recirculation should be one of your KPIs and how to increase it, with takeaways from The Independent

Recirculation: a real-time metric that compares the number of visitors to a page to the number of users who move from that content to another page.

Why is recirculation a valuable KPI?

Recirculation is more valuable to your business than acquiring new visitors. Not only is acquisition becoming increasingly difficult and costly, viewing more pages on each visit means higher engagement, loyalty and propensity to subscribe, all of which directly correlate to revenue.

According to Chartbeat, there are 3 things that make up the anatomy of a recirculation strategy:

  • Show off the depth and quality of your content, so every reader knows that you have more than just the great article they clicked on
  • Given the amount of readers that come from external platforms like Google and Facebook, almost all of which are landing on an article rather than your homepage, a clear recirculation strategy can push those readers further down the loyalty journey
  • Most publishers rely on programmatic widgets to surface related stories, but related links — chosen by editors and placed at strategic points in the story — are an effective way to encourage deeper visits. Especially on mobile, where more widgets appear at the bottom of the page (where no readers will see them)

The Independent, mastering the recirculation game

Just a single article contains 5 recirculation techniques for you to steal:

1. Backlinks on keywords

Learn to link: add backlinks on keywords, leading to other articles or content topics:

Best practice: differentiate these linked words and phrases from other text by placing them in another color or underlining them. This practice should be consistent across your site so users recognize where to click.

But don’t forget to check your average scroll depth for optimal click potential:

Chartbeat research has found that the majority of clicks happen just above the digital fold, at page depths of 400 to 600 pixels (as indicated below), so it’s important to optimize your articles for those related links.

Discover Chartbeat’s other research on optimal article length

2. An interactive, Instagram story style slide-show shares 6 top articles

💡 Images with links generate 63% more clicks than those of text-only (data from Lenfest Institute) and, considering the amount of time your audience spends on social media, taking inspiration from there to increase engagement can only prove beneficial.

The key to good recirculation is through interactivity – engaging visitors in a positive way to make suggested articles feel personal and non-intrusive, being careful to cater to the reader’s interests as well as your own.

3. Personalized recommendations based on the content topic

This is more valuable than recommending content at the end of the article as Average Scroll Depth metrics will likely reveal that a large percentage of your audience don’t read until the end.

4. ‘Most popular’ content recommendations at the side of the page

💡 Generic wording (e.g. “Related Stories”) generates higher CTRs than more complex wording (e.g. “What Else People Can Read on This Topic”) according to data from the Center for Media Engagement. Note how all of these examples from The Independent involve phrases with a maximum of 2 words.

What’s more, inviting readers to discover your most popular articles allows them to feel part of a shared conversation, being ‘in the know’ by reading the articles that others are reading. This was Netflix’s thought process behind the “Top 10 in [insert your country]” feature.

5. At the end, a small “More about” text offering links to key topics featured in the article

A final chance to lead your user on to another article, however don’t bet on all readers reaching this point.

Don’t recirculate without thinking

Poor recirculation can have more of a negative than positive impact on engagement, so don’t go overboard and make sure to consider your recirculation tactics carefully.

For The Independent, these 5 strategies were all employed in a single article. Of course, recirculation is valuable, but so is a pleasant, engaging user experience. If there are too many distractions or frustrating features that prevent the reader from being able to consume the article ‘in peace’, then recirculation efforts will be wasted and you may even push your reader away. This is especially true for websites that depend on advertising (an additional distraction for readers), or for users visiting on mobile devices where the screen is smaller.

You should also aim to make the most out of your content resources for recirculation:

  • Surface popular content that are a dead end for readers – these represent your best opportunities to drive recirculation
  • Segment traffic and tailor your recirculation strategy based on source, user interests or device used
  • Leverage the Heads Up Display. This helps you know if the reason why readers are leaving the page is because of another story on your website
  • Use historical engagement data to find good potential recircultation links

 

This article was originally published by The Audiencers. The Audiencers is a B2B publication by Poool, The Membership and Subscription Suite, a simple, all-in-one platform for digital content producers to convert, manage and retain their members and subscribers. Find out more on poool.tech or book a free demo with their team.

Drive ARPU with an engaged, registered user

2023 is a year where success will all come down to the bottom line. Ad revenues and subscription rates are under pressure as the economy teeters on the brink of a recession. Publishers are impacted by revenue decisions forcing corporate reorganizations and the scaling back of available resources. So, where should a publisher focus its efforts this year?

Insight

Mather Economics has worked with its clients to address an interesting question: “What amount of resources should be invested to move readers from anonymous users to known users”? Arvid Tchivzhel, Managing Director, and Matt Lindsay, President of Mather Economics, believe the answer to this question “depends on the lifetime value of a subscriber, the amount of digital advertising revenue at risk, and the incremental lift in subscriptions from knowing the reader relative to an unknown user.”

Ken Harding and Justin Eisenband of FTI Consulting provided INMA with fascinating financial insight. Their research determined that “most publishers with at least average retention and monthly average revenue per user (ARPU) of US$10+ can generate a long term value (LTV) of between US$175 and US$225”. These ARPU numbers aren’t far off those provided by The Wall Street Journal, which recently released its ARPU at US $8.90.

While ARPU has several sources, a large portion of that revenue comes from subscriptions. Piano has analyzed subscription numbers to determine their origin. They discovered that “while the conversion rate for anonymous visitors is just 0.22%, conversion rises to 9.88%” for registered users – dramatically increasing by forty-five times! Publishers’ focus must be converting that anonymous reader into a registered user.

Viafoura recently analyzed its last two years of anonymized data to determine what type of reader would best drive revenue for publishers. We found that readers who engaged with a Viafoura solution have a fifty-one times higher propensity to register with that publisher. However, the story doesn’t end with the registration. We also determined that an engaged, registered user is much more valuable than a passive one. An engaged, registered reader spends almost 30% more time on site during each visit and consumes nearly 20% more page views – thereby increasing ad and subscription revenue.

Conversion tactics

So how does one drive that fly-by reader into an engaged, registered reader? By making them aware of your vibrant, civil community and ensuring their experience is so personalized that they remain loyal to your site with the ultimate engagement trifecta..

Optimizations: “Un-gate” comments

We’ve seen publishers un-gate or display comments and community engagement on their paywall pages and have a significant impact on their revenue and conversions:

Ad impact
One of our customers experienced the following up-lift to their ads:

Subscription impact
Another customer that recently un-gated the comments from their paywall, meaning that readers could see the comments but not the article without subscribing, and saw community led subscriptions climb 500%.

Editorial engagement with mid-article units

We’ve also seen publishers insert a mid-article unit designed to drive awareness of their community. Some use polls, while others use a featured or editor’s pick comment to pique the reader’s curiosity and have them engage with the community. This accelerated the publisher’s monthly funnel and saw a 0.7% increase in active engaged users, a 0.4% lift in registered users, and a dramatic 4.3% lift in user generated content contributors.

Increasing discoverability

Other publishers have increased discoverability with the use of a Notification Bell. This easy implementation has grown community engagement driving one customer to see the volume of comments increase by 58%, comments per article increase by 17%, likes and dislikes on comments increase by 58 %, replies to comments increase by 77% and clicks on the more active conversations increase by 30%.

2023 revenue drive

This year, publishers should focus on solutions that drive readers to register and engage with their brand. Over the past three years, those users are four times more loyal to a publisher than the overall reader population and view significantly more pages.

Maximizing engagement and registrations will ultimately drive revenue from both subscriptions and ads. 

Want to read more? Download our whitepaper, which provides more detail on data points, benchmarking, and driving revenue.

5 Step Guide to Create a Safe Online Community

As Trust & Safety move to the forefront of legislative assemblies around the world [https://www.canada.ca/en/canadian-heritage/campaigns/harmful-online-content.html] [https://www.gov.uk/guidance/a-guide-to-the-online-safety-bill], creating an online community that is a safe space for all is more important than ever. And with nearly 70% of audiences spending more than 15% of their time on-site reading posts and comments, you want to ensure your guidelines cover the comments most likely to drive the community away. But the challenge remains: how do you regulate countless unknown users that have access to your platform and make sure everyone plays by the same rules?

To help build your community, we’re giving you our 5-step guide to creating community guidelines that stick.

1. State the purpose

What’s the point? Why are we here? Why are you taking the time to ensure your audience has a safe space to engage? Because your audience is the most important part of your community, how they behave on your site directly impacts loyalty, retention, and revenue. When you start by defining your purpose, you can ensure that everything that follows contributes to it. Your mission statement for your community should connect with your company’s overall vision, state your goals, and clearly explain the type of community you hope to achieve.

2. Create the rules

The next step to creating a healthy online community is to define your site’s engagement rules: starting writing. Your guidelines should clearly spell out both acceptable and expected user behavior when using your platform and participating in your community. By explicitly stating the rules of engagement, you have a standard you can point to and enforce to remind users of expected behavior or remove toxic users who refuse to follow the rules. We’re here to give you some tips on preparing your own set of community guidelines.

While guidelines will vary across communities (and jurisdictions), there are some key elements that should be covered:

  • Personal attacks: how far is too far? Are certain people fair game? Are others off-limits?
  • Vulgar or obscene content: are you PG or R? In what context is “shit” ok? What about “bullshit”? (and yes, we have a “shitlist” workshop we use that can help with examples).
  • Libelous or defamatory statements
  • Anything described as threatening, abusive, pornographic, profane, indecent, or otherwise objectionable
  • Self-promotion, including links to blogs, 3rd party social, or crowdfunding sites

And remember that even though your focus should be the do’s and don’ts for your community, including the why can help build buy-in: Use your guidelines to outline the type of community you want to create so users can know how best to contribute.

3. Make it accessible

Once you’ve spent the time and effort to define your guidelines, it’s time to share them with the world! If you want your users to play by the rules, it’s essential they have a clear understanding of them. Typically, you’ll want to ensure the users receive your guidelines when registering. We recommend including your mission statement and a link to your guidelines and an FAQ page just above the conversation for easy reference. Having your guidelines live on a dedicated page of your site can also be helpful for internal reference and dealing with complaints, so make sure you’ve got them laid out in a way that’s easy to navigate – consider subheadings for each category outlined above, with specific examples where possible.

4. Enforce the Guidelines

Now comes the messy part – outlining the penalties for failing to follow the rules. This can be especially tricky, depending on your revenue model. Enforcing a zero-tolerance policy can be more difficult when dealing with paid subscribers than anonymous users. Still, it’s crucial that users know they are responsible and accountable for their behavior on your site. As a best practice, we recommend defining different severities of offenses and how they are handled – a low-level offense such as name-calling might earn a short ban with a message reminding the user of how to engage:

Other mid-level offenses, such as offensive usernames or repetitive self-promotion, might use a three-strike and you’re out system, whereas doxxing or libelous comments might have zero tolerance. Wherever you land, defining the consequences and even preparing the messaging will ensure that your team is ready to copy and paste and be consistent in their messaging and that users know the rules aren’t just for show.

5. Start Moderating

Finally, crafting your guidelines is the easy part. The backbone to enforcing your guidelines and building communities is your moderation team. Whether this will be their primary role or yet another hat they wear, you’ll need to ensure you have team members on hand to ensure your guidelines are applied in a timely and consistent manner. Whether you handle moderation in-house or outsource it to a 3rd party, all moderators should undergo specific training that reviews your guidelines and their practical application and instills the ability to identify and manage unconscious bias. This will provide a more holistic understanding of the guidelines, empowering moderators to apply them more objectively. While hiring moderators can get expensive if your community is very active or posts controversial topics, an automatic content moderation solution can help maximize your resources.

Final Word

While creating a safe community in an online world can be a daunting challenge, starting with these five simple steps can help set you on the path to success.

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